PRIVACY POLICY

Data Privacy Overview

 

We are pleased about your visit to our website. Protecting your personal data is of utmost importance to us.

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to personally identify you. Detailed information on data privacy can be found in our privacy policy below.

 

Data Collection on this Website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. You can find their contact details in the section "Information on the Responsible Party" in this privacy policy.

 

How do we collect your data?

On the one hand, your data is collected when you provide it to us. This could include, for example, data that you enter into a contact form.

Other data is collected automatically by our IT systems when you visit the website, either automatically or with your consent. This is primarily technical data (e.g., internet browser, operating system, or time of page access). This data is collected automatically as soon as you access this website.

 

What do we use your data for?

Some data is collected to ensure the website functions correctly. Other data may be used to analyze your user behavior.

 

What rights do you have regarding your data?

You have the right to obtain information free of charge about the origin, recipients, and purpose of your stored personal data at any time. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. Furthermore, you have the right, under certain circumstances, to request the restriction of the processing of your personal data. You also have the right to lodge a complaint with the competent supervisory authority.

You can contact us at any time with any questions regarding this or other data protection matters.

 

Analytics tools and third-party tools

When you visit this website, your browsing behavior may be statistically analyzed. This is primarily done using so-called analytics programs.

 

Detailed information about these analytics programs can be found in the following privacy policy.

 

Hosting

We host the content of our website with the following provider:

 

External Hosting

This website is hosted externally. The personal data collected on this website is stored on the servers of the hosting provider(s). This may include, in particular, IP addresses, contact requests, metadata and communication data, contract data, contact information, names, website access data, and other data generated by a website.

 

External hosting is carried out for the purpose of fulfilling our contractual obligations to our potential and existing customers (Art. 6 para. 1 lit. b DSVGO) and in the interest of a secure, fast, and efficient provision of our online services by a professional provider (Art. 6 para. 1 lit. f DSVGO). If consent has been requested, processing is carried out exclusively on the basis of Article 6 Paragraph 1 Letter a GDPR and Section 25 Paragraph 1 TDDDG, insofar as the consent includes the storage of cookies or access to information on the user's device (e.g., device fingerprinting) within the meaning of the TDDDG. Consent can be withdrawn at any time.

 

Our hosting provider(s) will process your data only to the extent necessary to fulfill its contractual obligations and will comply with our instructions regarding this data.

 

We use the following hosting provider(s):

freenet.de GmbH

Deelbögenkamp 4

22297 Hamburg

 

Data Processing Agreement

We have concluded a data processing agreement for the use of the aforementioned service. This is a legally required agreement under data protection law, which ensures that the provider processes the personal data of our website visitors only according to our instructions and in compliance with the DSVGO.

 

General Information and Mandatory Disclosures

 

Data Protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various personal data are collected. Personal data is data that can be used to personally identify you. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

Please note that data transmission over the Internet (e.g., when communicating by email) can have security vulnerabilities. Complete protection of data against access by third parties is not possible.

 

Information on the responsible party

The responsible party for data processing on this website is:

 

Verein für Wettkampforganisation

Kanu-Polo e. V.

Effmannstraße 8

45239 Essen
E-Mail: info@vfw-kanupolo.de

 

The responsible party is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).

 

Data Retention Period

Unless a more specific retention period is stated within this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a legitimate request for erasure or withdraw your consent to data processing, your data will be deleted, provided we have no other legally permissible grounds for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, deletion will occur after these grounds cease to apply.

 

General Information on the Legal Basis for Data Processing on this Website

If you have consented to data processing, we process your personal data on the basis of Article 6(1)(a) DSGVO or Article 9(2)(a) DSGVO if special categories of data pursuant to Article 9(1) DSGVO are processed. In the case of explicit consent to the transfer of personal data to third countries, data processing also takes place on the basis of Article 49(1)(a) DSGVO. If you have consented to the storage of cookies or to access to information on your device (e.g., via device fingerprinting), data processing additionally takes place on the basis of Section 25(1) of the German Telemedia Act (TMG). You may withdraw your consent at any time. If your data is required for the performance of a contract or for taking steps prior to entering into a contract, we process your data on the basis of Article 6(1)(b) DSGVO. Furthermore, we process your data if this is necessary for compliance with a legal obligation, based on Article 6(1)(c) DSGVO. Data processing may also be based on our legitimate interest pursuant to Article 6(1)(f) DSGVO. The applicable legal bases in each individual case are explained in the following paragraphs of this privacy policy.

 

Withdrawal of your consent to data processing

Many data processing operations are only possible with your express consent. You can withdraw your consent at any time. The lawfulness of the data processing carried out before the withdrawal remains unaffected.

 

Right to object to data collection in special cases and to direct marketing (Article 21 DSGVO)

If data processing is based on Article 6(1)(e) or (f) of the DSGVO, you have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you; this also applies to profiling based on these provisions. The specific legal basis for each processing operation can be found in this privacy policy. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of establishing, exercising or defending legal claims (objection pursuant to Article 21(1) DSGVO).

 

Right to lodge a complaint with the competent supervisory authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, their place of work, or the place of the alleged infringement. This right to lodge a complaint exists without prejudice to any other administrative or judicial remedy.

 

Right to data portability

You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from us, where the processing is based on consent pursuant to point (a) of Article 6(1) or point (a) of Article 9(2) or on a contract pursuant to point (b) of Article 6(1) and the processing is carried out by automated means. Where technically feasible, you also have the right to have the personal data transmitted directly from us to another controller.

 

Right to information, erasure, and rectification

Within the framework of the applicable legal provisions, you have the right to obtain, at any time and free of charge, information about your stored personal data, its origin and recipients, and the purpose of the data processing, and, where applicable, the right to rectification or erasure of this data. You can contact us at any time with regard to this and any further questions concerning personal data.

 

Right to Restriction of Processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time to do so. The right to restriction of processing exists in the following cases:

 

  • If you contest the accuracy of your personal data stored with us, we generally need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.

  • If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of erasure.

  • If we no longer need your personal data, but you require it for the establishment, exercise, or defense of legal claims, you have the right to request the restriction of the processing of your personal data instead of erasure.

  • If you have objected to processing pursuant to Article 21(1) DSVGO, a balancing of interests between your interests and ours must be carried out. As long as it is not yet clear whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data – apart from being stored – may only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.

 

SSL/TLS Encryption

This site uses SSL/TLS encryption for security reasons and to protect the transmission of confidential information, such as orders or inquiries that you send to us as the site operator. You can recognize an encrypted connection by the fact that the browser's address bar changes from "http://" to "https://" and by the padlock icon in your browser's address bar.

When SSL/TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Server Log Files

The website provider automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. This information includes:

 

  • Browser type and version
  • Operating system used
  • Referrer URL
  • Hostname of the accessing computer
  • Time of the server request
  • IP address
     

This data is not merged with other data sources.

The collection of this data is based on Article 6 Paragraph 1 Letter f DSVGO. The website operator has a legitimate interest in the technically flawless presentation and optimization of his website – for this purpose, the server log files must be recorded.

 

Contact Form

If you send us inquiries via our contact form, the information you provide, including your contact details, will be stored by us for the purpose of processing your inquiry and for any follow-up questions. We will not share this data without your consent.

This data is processed on the basis of Art. 6 para. 1 lit. b DSVGO if your inquiry relates to the performance of a contract or is necessary for taking steps prior to entering into a contract. In all other cases, processing is based on our legitimate interest in the effective handling of inquiries addressed to us (Art. 6 para. 1 lit. f DSVGO) or on your consent (Art. 6 para. 1 lit. a DSVGO), if such consent has been requested; you may withdraw your consent at any time.

The data you enter in the contact form will remain with us until you request its deletion, withdraw your consent to its storage, or the purpose for data storage no longer applies (e.g., after your inquiry has been processed). Mandatory legal provisions – in particular, retention periods – remain unaffected.

 

Inquiries via Email, Telephone, or Fax

When you contact us via email, telephone, or fax, your inquiry, including all resulting personal data (name, inquiry), will be stored and processed by us for the purpose of handling your request. We will not share this data without your consent.

The processing of this data is based on Article 6(1)(b) DSVGO if your inquiry relates to the performance of a contract or is necessary for taking steps prior to entering into a contract. In all other cases, processing is based on our legitimate interest in the effective handling of inquiries addressed to us (Article 6(1)(f) DSVGO) or on your consent (Article 6(1)(a) DSVGO), if such consent has been obtained; you may withdraw your consent at any time.

The data you send us via contact requests will remain with us until you request its deletion, withdraw your consent to its storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory legal provisions – in particular statutory retention periods – remain unaffected.

 

Social Media

Social Media Elements with Shariff

This website uses elements from social media platforms (e.g., Facebook, Twitter, Instagram, Pinterest, XING, LinkedIn, Tumblr).

You can usually recognize these social media elements by their respective logos. To ensure data privacy on this website, we only use these elements in conjunction with the "Shariff" solution. This application prevents the social media elements integrated into this website from transmitting your personal data to the respective provider as soon as you visit the page.

Only when you activate the respective social media element by clicking the corresponding button is a direct connection to the provider's server established (consent). Once you activate the social media element, the respective provider receives the information that you have visited this website with your IP address. If you are simultaneously logged into your respective social media account (e.g., Facebook), the provider can associate your visit to this website with your user account.


Activating the plugin constitutes consent within the meaning of Article 6(1)(a) DSVGO and Section 25(1) of the German Telemedia Act (TMG). You can withdraw this consent at any time with effect for the future.

This service is used to obtain the legally required consent for the use of certain technologies. The legal basis for this is Article 6(1)(c) DSVGO.

 

Analytics Tools and Advertising

Visitor Statistics

The content management system we use provides statistics on page views of our website. Only the number of visits and the URL are stored. No personal data, such as your IP address, is stored.

 

Web Analytics
This website uses the AWStats analytics service provided by freenet.de GmbH, Deelbögenkamp 4, 22297 Hamburg, Germany. The analytics allow us to analyze visitor numbers and behavior (e.g., number of page views, duration of a website visit, bounce rates), visitor sources (i.e., the website from which the visitor came), visitor locations, and technical data (browser and operating system versions). For this purpose, freenet stores the following data in particular:

 

  • Referrer (previously visited website)
  • Requested website or file
  • Browser type and version
  • Operating system used
  • IP address in anonymized form (used only to determine the location of access)
     

Data collection is completely anonymized, so it cannot be traced back to individual persons. No cookies are stored.

The storage and analysis of the data is based on Article 6 Paragraph 1 Letter f DSVGO. The website operator has a legitimate interest in the statistical analysis of user behavior in order to optimize both its website and its advertising. If corresponding consent has been requested, processing is carried out exclusively on the basis of Article 6 Paragraph 1 Letter a DSVGO and Section 25 Paragraph 1 TTDSG, insofar as the consent includes the storage of cookies or access to information on the user's device (e.g., device fingerprinting) within the meaning of the TTDSG. Consent can be revoked at any time.